See Every SaaS. Control Every Dollar.
BudgetDefence connects real software usage with real spending — so IT and Finance can finally eliminate wasted licenses.
Automatically track browser-based SaaS, match it to your expenses, and generate audit-ready reports in days — not months.
The problem
SaaS Sprawl Is Quietly Draining Your Budget
Mid-market companies now run on 80+ SaaS tools. But most don't know who actually uses them, which licenses are idle, what's renewing soon, or where money is leaking.
How it works
From Browser Activity to Board-Ready Reports
Admin installs our Chrome/Edge extension via Workspace or Intune.
No user setup required.
Connect Google Workspace or Microsoft 365 to import your user directory.
Automatic user list sync.
Finance uploads expense data (CSV or ERP export). Column mapping is saved.
Reusable import templates.
We match usage + users + spend to build your full SaaS inventory.
Automatic vendor matching.
Get clear recommendations: cut, downgrade, or renegotiate.
ROI from day one.
Your SaaS command centre
Everything You Need in One Dashboard
| Application | Active Users | Monthly Cost | Usage | Status |
|---|---|---|---|---|
| Slack | 142 / 200 | $4,800 | Healthy | |
| Figma | 18 / 50 | $2,250 | Waste | |
| Notion | 95 / 120 | $1,440 | Healthy | |
| Monday.com | 8 / 40 | $1,600 | Waste | |
| HubSpot | 31 / 40 | $3,200 | Review |
See every SaaS tool in use — approved or not.
Tie each app to real invoices and expenses.
Instantly spot under-used or idle licences.
Never miss a renewal window again.
Capabilities
Built for IT and Finance — Together
Secure URL-based detection of SaaS usage across browsers. Domain classification, app fingerprinting, and usage frequency.
Chrome + Edge extension, admin-deployed
Automatically reconcile uploaded invoices to actual usage. Vendor normalisation, currency handling, and line-item support.
CSV upload with reusable column mapping
Tie activity to real employees via Workspace or M365 sync. Role mapping, departed user detection, and org alignment.
Automatic directory sync
Board-ready insights: waste reports, savings forecasts, and vendor benchmarking. Export to PDF or Excel.
Actionable recommendations, not just data
No keystrokes, no content tracking. Metadata only. GDPR-ready architecture with full retention controls.
SOC2-ready, privacy-first design
Set once, run forever. Scheduled imports, auto-matching, and continuous monitoring keep your inventory current.
Continuous SaaS discovery
Who it's for
Designed for Teams That Own the Budget
- Centralised deployment via admin console
- Shadow IT visibility across the org
- Audit support with real evidence
- Verified spend tied to real usage
- Savings pipeline for renewals
- Vendor leverage with data
- Runway protection from SaaS bloat
- Margin control on software spend
- Faster decisions with clear data
Pricing
Simple Pricing. Immediate ROI.
Both plans include browser extension deployment, user directory sync, and expense upload with AI-assisted matching.
- • Catch shadow IT and wasted licences
- • Usage-to-cost matching for every app
- • Savings recommendations and alerts
- • Upgrade when you need more volume
Essential SaaS visibility for growing teams.
- • Up to 100 users • 1 Workspace/M365 tenant
- • Chrome + Edge extension
- • CSV expense upload + column mapping
- • Basic usage-to-cost matching
- • Up to 25 tracked applications
Full optimisation for mid-market IT and Finance.
- • Unlimited users • multiple tenants
- • Advanced vendor normalisation + matching
- • Savings recommendations + renewal alerts
- • Executive reporting (PDF/Excel)
- • Unlimited tracked applications
FAQ